An ATS set up badly at the start means weeks of friction afterwards. Here is the order that avoids the most back and forth, role after role.
The seven steps, in the right order
- ✓1. Connect your LinkedIn account — required for outreach through Don Vito, with no Recruiter licence.
- ✓2. Import your existing CV database — in PDF or Word, so your talent pool is usable from the very first assignment.
- ✓3. Define your assessment scorecard per job family — the criteria that really matter for your typical roles.
- ✓4. Set up your pipeline stages — from application to hire, with your own labels.
- ✓5. Create your first job ad — a title and a few keywords are enough for the AI to produce a first draft.
- ✓6. Run a first Don Vito search — in plain language, across your internal database and the 480M external profiles.
- ✓7. Turn Lia on for your first batch of applications — for phone or WhatsApp pre-qualification.
The most frequent mistake
Skipping step 3 to move faster. Without a scorecard defined up front, automatically generated scores rely on generic criteria rather than on what really matters for your role — and everything has to be reconfigured once the first assignment is under way.
How long it really takes
Steps 1, 2 and 4 are done once, not for every hire: allow about an hour the first time, then only a few minutes to create a new job ad or launch a new search.